About this role View full description
Recruitment Coordinator – Attorney Assistant | Remote
Philippines (Remote)
About the Company
At Attorney Assistant, we help law firms manage the work that keeps cases moving and clients supported, including intake, follow-up, admin, legal support, and operations.
Through Staffline and Frontline, formerly known as Intake360, we provide dedicated staffing and 24/7 live intake support for U.S.-based law firms. Our team helps firms respond faster, stay organized, and build reliable support systems around their daily work.
We're growing our remote team and looking for reliable, skilled professionals who want to build long-term careers supporting law firms.
Overview
We are looking for an organized and detail-oriented Recruitment Coordinator to support daily recruitment operations, candidate communications, interview scheduling, and CRM management.
This role focuses on keeping recruitment activities organized, maintaining accurate candidate records, tracking follow-ups, and ensuring recruitment processes stay on schedule.
The ideal candidate is comfortable working with recruitment systems, managing multiple administrative tasks, and communicating professionally with candidates and recruiters.
This opportunity is open to English-speaking candidates based in the Philippines.
Key Responsibilities
- Review the CRM for overdue candidate follow-ups and ensure recruitment activities and records are up to date
- Send approved candidate communications and coordinate interview schedules and calendar invitations
- Track candidate outreach, responses, interview progress, and inactive candidates
- Review CRM records for accuracy, completeness, and missing information
- Identify overdue tasks, urgent follow-ups, or stalled recruitment processes and flag them to the recruiter
- Maintain organized recruitment task lists, email templates, and documentation
- Prepare weekly recruitment status updates and keep relevant tracking records current
- Provide ongoing administrative and coordination support to help recruitment activities run smoothly
Required Skills and Experience
- Strong organizational skills and attention to detail, particularly when managing candidate records and recruitment activities
- Ability to coordinate schedules, track follow-ups, and manage multiple tasks and deadlines
- Comfortable working with CRM systems, calendars, email, and administrative tracking tools
- Strong written and verbal English communication skills
- Ability to maintain accurate records, follow established processes, and identify items requiring attention
- Reliable, proactive, and able to work independently in a remote environment
- Previous experience in recruitment coordination, talent acquisition support, or administrative roles involving CRM management, follow-ups, or scheduling is required
- Hands-on experience with HubSpot is preferred, but not required
Schedule and Benefits
- Full-time remote opportunity based in the Philippines
- Monday to Friday, 9:00 AM to 5:00 PM Eastern Time
- Paid time off (PTO), referral incentives, and bonuses where applicable
- Must have a reliable device, stable internet connection, and quiet remote work setup
If our Recruitment Team assesses your skills and determines you're a better fit for a different role, we will move you to be considered for the better-fitting role. There is no need to apply for multiple roles.
Application Submitted!
Thank you for your interest in joining Attorney Assistant. We'll review your application and be in touch via your preferred communication method.
Back to CareersThank you for your interest
Thank you for your interest. This role requires prior experience in recruitment coordination, talent acquisition support, or administrative work involving CRM management, follow-ups, or scheduling, so we're unable to move forward with your application at this time. We genuinely appreciate the time you took to apply and encourage you to explore our other openings.
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