Careers at Attorney Assistant

Serve as the first point of contact for potential clients. Responsibilities include managing inbound calls, screening inquiries based on firm criteria, gathering key case or service details, scheduling consultations, and entering data accurately into the client's CRM or intake system. Accuracy, empathy, and professionalism are key to ensuring potential clients receive a positive first impression and no lead is missed.

Roles in Belize are either in person in our San Ignacio office OR remote if you're located in other areas.

Serve as the first point of contact for potential clients. Responsibilities include managing inbound calls, screening inquiries based on firm criteria, gathering key case or service details, scheduling consultations, and entering data accurately into the client's CRM or intake system. Accuracy, empathy, and professionalism are key to ensuring potential clients receive a positive first impression and no lead is missed.

Request, track, and follow up on medical records from providers, hospitals, and facilities. This role involves preparing and submitting authorization forms, communicating with medical offices to resolve delays or missing documentation, organizing incoming records for attorney review, and maintaining accurate case tracking throughout the process.

Roles in Belize are either in person in our San Ignacio office OR remote if you're located in other areas.

Request, track, and follow up on medical records from providers, hospitals, and facilities. This role involves preparing and submitting authorization forms, communicating with medical offices to resolve delays or missing documentation, organizing incoming records for attorney review, and maintaining accurate case tracking throughout the process.

Provide essential operational support centered on process-driven administrative and document work. Duties fall into three main areas: records and document support; data entry and case administration; and administrative coordination, including managing calendars, email, and task follow-up.

Roles in Belize are either in person in our San Ignacio office OR remote if you're located in other areas.

Provide essential operational support centered on process-driven administrative and document work. Duties fall into three main areas: records and document support; data entry and case administration; and administrative coordination, including managing calendars, email, and task follow-up.

Provide higher-level administrative and legal workflow support for law firms. Responsibilities span case file and document management, scheduling and coordination, and communication with insurance adjusters and third parties to request documents, settlement offers, and status updates. The role also includes routine client communication and updates, and drafting routine legal correspondence and documents such as letters of representation, disclosure requests, and settlement demands.

Support daily recruitment operations, candidate communications, interview scheduling, and CRM management. Responsibilities include reviewing the CRM for overdue follow-ups, coordinating interview schedules and calendar invites, tracking candidate outreach and progress, flagging stalled processes to the recruiter, and preparing weekly recruitment status updates.

Support a New Jersey-based family law firm with client intake, consultation scheduling, case management support, document organization, and administrative follow-ups. Responsibilities include maintaining client and case information in LEAP Legal Software, managing legal documents and correspondence, tracking intake packets and follow-ups, and coordinating with attorneys and staff through Microsoft Teams.

Own every paid dollar Attorney Assistant spends, from strategy to the daily bid, and turn $40K+ a month into qualified booked discovery calls with owners of law firms doing $250K+ in revenue. You'll plan, launch, monitor, and optimize campaigns across Meta and LinkedIn, direct our in-house designer and videographer through weekly creative briefs, and own attribution from first click to closed deal in HubSpot.

Fuel our sales pipeline through targeted outbound engagement, turning cold outreach into qualified meetings for our Account Executives. A high-volume, fast-paced seat for someone who thrives on the phone, loves the chase, and wants to prove they can turn activity into pipeline.